Meetings

Scheduled Meetings

Strategy Meeting

• When: Quarterly First Saturdays, 60 minutes
• Who: Strategy team
• Purpose: Strategic planning, organization updates, and key decision-making

Operations Meeting

• When: Monthly Saturdays, 60 minutes (with additional ad-hoc meetings based on collaboration preparation needs)
• Who: Operations team
• Purpose: Review collaboration status, discuss new partnership opportunities, and operational updates

Engineering Meeting

• When: Fortnightly Saturdays, 60 minutes
• Who: Engineering team
• Purpose: Share progress on product development, technical discussions, and clarifications

Watering-Together Activity Check-in

• When: Weekly Saturdays, 45 minutes
• Who: All participants in the watering together activity
• Purpose: Share updates on tasks, experiences, observations, etc.

Guidelines

Meeting Standards

• All meetings accommodate multiple time zones (currently, GMT, CET, CST, and IST.)
• Meeting agendas are discussed and finalized 72 hours before the meeting to allow adequate preparation time
• Come prepared with any required pre-work
• Use Element for questions during presentations
• Action items are documented and assigned before meeting ends

Meeting Template

[Meeting Title]
[Participants] | [Date] | [Platform] | [Duration]

💬 Segue (5 MIN)
- Quick check-ins and context

📋 Agenda (45 MIN)
- Topic 1:
- Topic 2:

🎯 Action Items (5 MIN)
- [ ] Task - Owner - Due date

➡️ Next Steps/Notes (5 MIN)
- Key takeaways